Agenda for Village of Bellport Board of Trustees Reorganization Meeting – September 29, 2020

VILLAGE OF BELLPORT

Reorganizational Meeting – September 29, 2020

A G E N D A – Subject to Change

Call to Order, Pledge of Allegiance & Roll Call.

1. Swearing in of Steven Mackin, Trustee and Joseph Gagliano, Trustee
2. Recognition of Boards and Commissions
   1. Boards and Commissions (Exhibit 1: Mayor Fell is completing the assignments; the exhibit will be distributed, shortly
3.  Appointments and Assignments:
   1. Listed below are the responsibilities of each elected official for the 2020/21 year:

Deputy Mayor – Joseph Gagliano

Areas of responsibility:

1. Raymond Fell – Golf Course – Grill Room- Concessionaire BCC, Grants, Ethics – Vouchers – Bank Reconciliation
2. Michael Ferrigno – Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation – Yacht Club
3. Steven Mackin – Code Enforcement/Village Security – Kids Camp – Vouchers – Camp Explorer – Senior Program – Bellport Fire Department -Liaison – 1^st Responders
4. Robert Rosenberg – Downtown Revitalization – Chamber of Commerce – Budget and Fiscal Policy Commission – Historical District Board – Zoning Board of Appeals- ARB Planning Board
5. Joseph Gagliano – DPW Department –Employee Benefits and Personnel –-Website – Beautification

4. Appointments and Assignments:

1. 1. Village Clerk – John E. Kocay, Term: June 1, 2019 to May 31, 2021
   2. Village Deputy Clerk – Kathleen Ford Mehrkens, Term: June 1, 2019 to May 31, 2021
   3. Village Treasurer – Alexandra McCabe, Term: June 1, 2019 to May 31, 2021
   4. Village Deputy Treasurer – Kelly Stumpo, Term: June 1, 2019 to May 31, 2021
   5. Village Attorney – Dave Moran, Rate: $150/hr. Term: June 1, 2019 to May 31, 2021
   6. Assistant Village Attorney – Diedre Cicciaro, $75 Term: June 1, 2019 to May 31,    2021
   7. Village Labor Attorney – David Cohen, $315/hr., June 1, 2019 to May 31, 2021
   8. Village Deputy Justice – Kerry Lechtrecker, $100/hr., Term: June 1, 2019 to May 31, 2021.

5. Auditing Firms – Albrecht, Viggiano, and Zumbeck: Audit (AVZ). AVZ and PFK O’Connor Davies Combine Firms. Cullin Donowski: Internal Auditor. (Exhibit 2)

6. Insurance Assignment/Risk Managers – Salerno Brokerage Corp.

7. Official Newspapers:

• • Long Island Advance
  • Greater Long Island.com
  • Newsday
  • South Shore Press

4. Advance Approval of Claims: WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for utility services, postage, pro shop merchandise to receive discount, credit cards (AMEX)
5. Attendance at the following Meetings and Conferences:

1. 1. NYCOM Fall Training School (September)
   2. NYSGFOA Training School (March/April)
   3. LIVCTA educational meetings
   4. SCOVA educational meetings
   5. BOASC (Building)
   6. Stony Brook Code Conference (Building) (March/April)
   7. NYSFSMA (Building)

6. Designating Depositories: That the Board of Trustees designates the following institution as Investment Bank and depository of all moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Bridgehampton National Bank.

7. 2020-2021 WORK SESSION AND BOARD MEETING SCHEDULE

8. Resolution:______ Accept and approve items 1-8, above.

9. Resolution:_______ Current Policies of the Village of Bellport for 2020-2021, et al:

• • Employee Handbook
  • Full-Time Employee Policy
  • Part-Time Employee Policy
  • Sexual harassment Policy
  • Anti-Child Abuse Policy
  • Anti-Bullying in the Workplace Policy
  • Investment Policy
  • Fund Balance Policy
  • Debt Management Policy
  • Drug & Alcohol Policy
  • Procurement Policy
  • Board Meeting Policy
  • Community Center and Parks Usage Policy
  • Tennis Facility Policy
  • Golf Course Policy
  • Bellport Marina, Dinghy, Kayak Policy
  • Bellport Beach Policy
  • Ferry Policy
  • Garbage and Debris Policy
  • Budget Adoption Policy
  • Cell Phone and Vehicle Usage Policy
  • Board and Commission Hearing Policy
  • Organizational Chart
  • Special Parking Permit Policy
  • Red Flags (Identity Theft) Resolution
  • Cash Receipts, General Ledger and Journal Entries Policy
  • Hazardous Waste Policy
  • Capital Assets Policy
  • Credit Card Usage and Reimbursement Policy
  • Donation Policy
  • Whistleblower Policy
  • Ethics Law
  • Dock Policy
• Irrevocable funds Policy: Authorize the designated depository to utilize irrevocable letters of credit issued by the Federal Home Loan Bank of New York as Eligible Collateral for Village assets [currently held by BNB. Upon approval BNB will increase our yield on interest to at least .75%.]
• Transfer of Funds Policy: The transfer of funds between budget line items of various accounts in the General, Enterprise and Capital Funds are commonly required during the fiscal year. The Treasurer is authorized to make Intra-fund budget transfers between line item accounts, so long as the transfer for any one item does not exceed Five Thousand Dollars ($5,000).  A list of Intra-fund transfers below $5,000 will be provided at Board of Trustees’ Work Session Meetings. All Intra-fund transfers in excess of Five Thousand Dollars ($5,000) require Board of Trustees approval. All Inter-fund transfers between funds – General, Enterprise and Capital – require Board of Trustees approval. A list of all transfers will be maintained with the Village Clerk for audit purposes.

BOARDS AND COMMISSIONS

(Names in Yellow denote Changes)