Village of Bellport Board of Trustees Reorganization Meeting – Agenda – July 6, 2021 at 6:00pm in Community Center

VILLAGE OF BELLPORT

Reorganizational Meeting – July 6, 2021

A G E N D A at 6:00PM

Call to Order, Pledge of Allegiance & Roll Call.

1. Swearing in of Raymond Fell, Mayor: two-year term; Robert Rosenberg and Michael Ferrigno, Trustees: two-year term.

2. Recognition of Boards and Commissions

1. Boards and Commissions (Exhibit 1: Mayor Fell is completing the assignments; the exhibit will be distributed, shortly)

3. Appointments and Assignments:

1. Listed below are the responsibilities of each elected official for the 2021/23 year:

Deputy Mayor – Robert Rosenberg

Areas of responsibility:

1. 1. Raymond Fell – Golf Course – Grill Room- Concessionaire BCC, Grants, Ethics – Vouchers – Bank Reconciliation
   2. Michael Ferrigno – Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation
   3. Steven Mackin – Code Enforcement/Village Security – Kids Camp -– Camp Explorer – Senior Program – Bellport Fire Department -Liaison: 1^st Responders
   4. Robert Rosenberg – Downtown Revitalization – Chamber of Commerce – Budget and Fiscal Policy Commission – Historical District Board – Zoning Board of Appeals- Architectural Review Board – Planning Board
   5. Maureen Veitch – DPW Department –Employee Benefits and Personnel –-Communications/Website – Vouchers – Beautification – Co-Liaison with Trustee Ferrigno on Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation

4.  Appointments and Assignments:

1. 1. Village Clerk – John E. Kocay, Term: July 6, 2021 to July 5, 2023
   2. Village Deputy Clerk – Kathleen Ford Mehrkens, Term: July 6, 2021 to July 5, 2023
   3. Village Attorney – Dave Moran, Rate: $150/hr. Term: July 6, 2021 to July 5, 2023
   4. Assistant Village Attorney – Diedre Cicciaro, $100/hr., July 6, 2021 to July 5, 2023
   5. Village Labor Attorney – David Cohen, $315/hr., July 6, 2021 to July 5, 2023
   6. Village Deputy Justice – Kerry Lechtrecker, $100/hr., Term: June 6, 2021 to July 5, 2023

5. Auditing Firm – Cullin Donowski: Christopher Reino and Jennifer Ditta, Principal. (Exhibit 2)

6. Insurance Assignment/Risk Managers – Salerno Brokerage Corp.

7. Official Newspapers:

Long Island Advance

Greater Long Island.com

Newsday

South Shore Press

8. Advance Approval of Claims: WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for utility services, postage, pro shop merchandise to receive discount, credit cards (AMEX)

9. Attendance at the following Meetings and Conferences:

1. 1. NYCOM Fall Training School (September)
   2. NYSGFOA Training School (March/April)
   3. LIVCTA educational meetings
   4. SCOVA educational meetings
   5. BOASC (Building)
   6. Stony Brook Code Conference (Building) (March/April)
   7. NYSFSMA (Building)

10. Designating Depositories: That the Board of Trustees designates the following institution as Investment Bank and depository of all moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Dime Bank.

11. 2021-2022 HOLIDAY SCHEDULE

12. 2021-2022 WORK SESSION AND BOARD MEETING SCHEDULE

13. Resolution: ___ Accept and approve items 1-12, above

14. Resolution: ___ Accept and approve current Policies of the Incorporated Village of Bellport

     for 2021/23, et al:

1. 1. Employee Handbook
   2. Full-Time Employee Policy
   3. Part-Time Employee Policy
   4. Sexual harassment Policy
   5. Anti-Child Abuse Policy
   6. Anti-Bullying in the Workplace Policy
   7. Investment Policy
   8. Fund Balance Policy
   9. Debt Management Policy
   10. Capital Plan Policy
   11. Drug & Alcohol Policy
   12. Procurement Policy
   13. Board Meeting Policy
   14. Social Media Policy
   15. Community Center and Parks Usage Policy
   16. Tennis Facility Policy
   17. Golf Course Policy
   18. Bellport Marina, Dinghy, Kayak Policy
   19. Bellport Beach Policy
   20. Ferry Policy
   21. Garbage and Debris Policy
   22. Budget Adoption Policy
   23. Cell Phone and Vehicle Usage Policy
   24. Board and Commission Hearing Policy
   25. Organizational Chart
   26. Special Parking Permit Policy
   27. Red Flags (Identity Theft) Resolution
   28. Cash Receipts, General Ledger and Journal Entries Policy
   29. Hazardous Waste Policy
   30. Capital Assets Policy
   31. Credit Card Usage and Reimbursement Policy
   32. Donation Policy
   33. Whistleblower Policy
   34. Ethics Law
   35. Dock Policy
   36. Irrevocable funds Policy: Authorize the designated depository to utilize irrevocable letters of credit issued by the Federal Home Loan Bank of New York as Eligible Collateral for Village assets [currently held by Dime Bank. Upon approval Dime Bank will increase our yield on interest to at least .75%.]
   37. Transfer of Funds Policy: The transfer of funds between budget line items of various accounts in the General, Enterprise and Capital Funds are commonly required during the fiscal year. The Treasurer is authorized to make Intra-fund budget transfers between line-item accounts, so long as the transfer for any one item does not exceed Five Thousand Dollars ($5,000).  A list of Intra-fund transfers below $5,000 will be provided at Board of Trustees’ Work Session Meetings. All Intra-fund transfers in excess of Five Thousand Dollars ($5,000) require Board of Trustees approval. All Inter-fund transfers between funds – General, Enterprise and Capital – require Board of Trustees approval. A list of all transfers will be maintained with the Village Clerk for audit purposes.

Close Meeting