Board of Trustees Meeting Minutes for Reorganization Meeting on July 6, 2021

VILLAGE OF BELLPORT

Reorganizational Meeting – July 6, 2021

M I N U T E S

at 6:00PM

Call to Order, Pledge of Allegiance & Roll Call.

1. Swearing in of Raymond Fell, Mayor: two-year term; Robert Rosenberg and Michael Ferrigno, Trustees: two-year term.

2. Resolution: 98 Designation of Boards and Commissions (Exhibit 1)

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Mackin – APPROVED

3. Resolution: 99 Board of Trustees’ Appointments and Assignments:

Motion:  Trustee Mackin – Second:  Trustee Ferrigno – APPROVED

1. Listed below are the responsibilities of each elected official for the 2021/23 year: Deputy Mayor – Robert Rosenberg

Areas of responsibility:

1. 1. Raymond Fell – Golf Course – Grill Room- Concessionaire BCC, Grants, Ethics – Vouchers – Bank Reconciliation
   2. Michael Ferrigno – Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation
   3. Steven Mackin – Code Enforcement/Village Security – Kids Camp -– Camp Explorer – Senior Program – Bellport Fire Department -Liaison: 1^st Responders
   4. Robert Rosenberg – Downtown Revitalization – Chamber of Commerce – Budget and Fiscal Policy Commission – Historical District Board – Zoning Board of Appeals- Architectural Review Board – Planning Board
   5. Maureen Veitch – DPW Department –Employee Benefits and Personnel –-Communications/Website – Vouchers – Beautification – Co-Liaison with Trustee Ferrigno on Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation

4. Resolution: 100 Appointments and Assignments:

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Ferrigno – APPROVED

1. 1. Village Clerk – John E. Kocay, Term: July 6, 2021 to July 5, 2023
   2. Village Deputy Clerk – Kathleen Ford Mehrkens, Term: July 6, 2021 to July 5, 2023
   3. Village Treasurer – Kelly Stumpo, Term: June 1, 2021 to November 30, 2021
   4. Village Attorney – Dave Moran, Rate: $150/hr. Term: July 6, 2021 to July 5, 2023
   5. Assistant Village Attorney – Diedre Cicciaro, $100/hr., July 6, 2021 to July 5, 2023
   6. Village Labor Attorney – David Cohen, $315/hr., July 6, 2021 to July 5, 2023
   7. Village Deputy Justice – Kerry Lechtrecker, $100/hr., Term: June 6, 2021 to July 5, 2023

5. Resolution: 101 Auditing Firm – Cullin Donowski: Christopher Reino and Jennifer Ditta, Principal. (Exhibit 2)

Motion:  Trustee Mackin – Second:  Deputy Mayor Rosenberg – APPROVED

6. Resolution: 102 Insurance Assignment/Risk Managers – Salerno Brokerage Corp.

Motion:  Trustee Ferrigno – Second:  Trustee Mackin

7. Resolution: 103 Official Newspapers:

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Ferrigno – APPROVED

• Long Island Advance
• Greater Long Island.com
• Newsday
• South Shore Press

8. Resolution: 104 Advance Approval of Claims: WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for utility services, postage, pro shop merchandise to receive discount, credit cards (AMEX)

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Mackin – APPROVED

9. Resolution: 105 Attendance at the following Meetings and Conferences:

Motion:  Trustee Ferrigno – Second:  Trustee Mackin – APPROVED

1. NYCOM Fall Training School (September)
2. NYSGFOA Training School (March/April)
3. LIVCTA educational meetings
4. SCOVA educational meetings
5. BOASC (Building)
6. Stony Brook Code Conference (Building) (March/April)
7. NYSFSMA (Building)

10. Resolution: 106 Designating Depositories: That the Board of Trustees designates the following institution as Investment Bank and depository of all moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Dime Bank.

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Mackin – APPROVED

11. Resolution: 107 Bellport Village Calendar

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Ferrigno – APPROVED

 2021-2022 HOLIDAY SCHEDULE

                    2021-2022 WORK SESSION AND BOARD MEETING SCHEDULE

12. Resolution: 108 Accept and approve current Policies of the Incorporated Village of Bellport for 2021/23, et al:

Motion:  Trustee Ferrigno – Second:  Deputy Mayor Rosenberg – APPROVED

1.  Employee Handbook
2. Full-Time Employee Policy
3. Part-Time Employee Policy
4. Sexual harassment Policy
5. Anti-Child Abuse Policy
6. Anti-Bullying in the Workplace Policy
7. Investment Policy
8. Fund Balance Policy
9. Debt Management Policy
10. Capital Plan Policy
11. Drug & Alcohol Policy
12. Procurement Policy
13. Board Meeting Policy
14. Social Media Policy
15. Community Center and Parks Usage Policy
16. Tennis Facility Policy
17. Golf Course Policy
18. Bellport Marina, Dinghy, Kayak Policy
19. Bellport Beach Policy
20. Ferry Policy
21. Garbage and Debris Policy
22. Budget Adoption Policy
23. Cell Phone and Vehicle Usage Policy
24. Board and Commission Hearing Policy
25. Organizational Chart
26. Special Parking Permit Policy
27. Red Flags (Identity Theft) Resolution
28. Cash Receipts, General Ledger and Journal Entries Policy
29. Hazardous Waste Policy
30. Capital Assets Policy
31. Credit Card Usage and Reimbursement Policy
32. Donation Policy
33. Whistleblower Policy
34. Ethics Law
35. Dock Policy
36. Irrevocable funds Policy: Authorize the designated depository to utilize irrevocable letters of credit issued by the Federal Home Loan Bank of New York as Eligible Collateral for Village assets [currently held by Dime Bank. Upon approval Dime Bank will increase our yield on interest to at least .75%.]
37. Various accounts in the General, Enterprise and Capital Funds are commonly required during the fiscal year.  The Treasurer is authorized to make Intra-fund budget transfers between line-item accounts, so long as the transfer for any one item does not exceed Five Thousand Dollars ($5,000).  A list of Intra-fund transfers below $5,000 will be provided at Board of Trustees’ Work Session Meetings. All Intra-fund transfers in excess of Five Thousand Dollars ($5,000) require Board of Trustees approval. All Inter-fund transfers between funds – General, Enterprise and Capital – require Board of Trustees approval. A list of all transfers will be maintained with the Village Clerk for audit purposes.

Close Meeting

Motion:  Trustee Ferrigno – Second:  Trustee Mackin – APPROVED