VILLAGE OF BELLPORT
Reorganizational Meeting – July 6, 2021
M I N U T E S
at 6:00PM
Call to Order, Pledge of Allegiance & Roll Call.
1. Swearing in of Raymond Fell, Mayor: two-year term; Robert Rosenberg and Michael Ferrigno, Trustees: two-year term.
2. Resolution: 98 Designation of Boards and Commissions (Exhibit 1)
Motion: Deputy Mayor Rosenberg – Second: Trustee Mackin – APPROVED
3. Resolution: 99 Board of Trustees’ Appointments and Assignments:
Motion: Trustee Mackin – Second: Trustee Ferrigno – APPROVED
- Listed below are the responsibilities of each elected official for the 2021/23 year: Deputy Mayor – Robert Rosenberg
Areas of responsibility:
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- Raymond Fell – Golf Course – Grill Room- Concessionaire BCC, Grants, Ethics – Vouchers – Bank Reconciliation
- Michael Ferrigno – Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation
- Steven Mackin – Code Enforcement/Village Security – Kids Camp -– Camp Explorer – Senior Program – Bellport Fire Department -Liaison: 1st Responders
- Robert Rosenberg – Downtown Revitalization – Chamber of Commerce – Budget and Fiscal Policy Commission – Historical District Board – Zoning Board of Appeals- Architectural Review Board – Planning Board
- Maureen Veitch – DPW Department –Employee Benefits and Personnel –-Communications/Website – Vouchers – Beautification – Co-Liaison with Trustee Ferrigno on Marina – Mothers’ Beach – Ho Hum Beach – -Sailing Foundation
4. Resolution: 100 Appointments and Assignments:
Motion: Deputy Mayor Rosenberg – Second: Trustee Ferrigno – APPROVED
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- Village Clerk – John E. Kocay, Term: July 6, 2021 to July 5, 2023
- Village Deputy Clerk – Kathleen Ford Mehrkens, Term: July 6, 2021 to July 5, 2023
- Village Treasurer – Kelly Stumpo, Term: June 1, 2021 to November 30, 2021
- Village Attorney – Dave Moran, Rate: $150/hr. Term: July 6, 2021 to July 5, 2023
- Assistant Village Attorney – Diedre Cicciaro, $100/hr., July 6, 2021 to July 5, 2023
- Village Labor Attorney – David Cohen, $315/hr., July 6, 2021 to July 5, 2023
- Village Deputy Justice – Kerry Lechtrecker, $100/hr., Term: June 6, 2021 to July 5, 2023
5. Resolution: 101 Auditing Firm – Cullin Donowski: Christopher Reino and Jennifer Ditta, Principal. (Exhibit 2)
Motion: Trustee Mackin – Second: Deputy Mayor Rosenberg – APPROVED
6. Resolution: 102 Insurance Assignment/Risk Managers – Salerno Brokerage Corp.
Motion: Trustee Ferrigno – Second: Trustee Mackin
7. Resolution: 103 Official Newspapers:
Motion: Deputy Mayor Rosenberg – Second: Trustee Ferrigno – APPROVED
- Long Island Advance
- Greater Long Island.com
- Newsday
- South Shore Press
8. Resolution: 104 Advance Approval of Claims: WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for utility services, postage, pro shop merchandise to receive discount, credit cards (AMEX)
Motion: Deputy Mayor Rosenberg – Second: Trustee Mackin – APPROVED
9. Resolution: 105 Attendance at the following Meetings and Conferences:
Motion: Trustee Ferrigno – Second: Trustee Mackin – APPROVED
- NYCOM Fall Training School (September)
- NYSGFOA Training School (March/April)
- LIVCTA educational meetings
- SCOVA educational meetings
- BOASC (Building)
- Stony Brook Code Conference (Building) (March/April)
- NYSFSMA (Building)
10. Resolution: 106 Designating Depositories: That the Board of Trustees designates the following institution as Investment Bank and depository of all moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Dime Bank.
Motion: Deputy Mayor Rosenberg – Second: Trustee Mackin – APPROVED
11. Resolution: 107 Bellport Village Calendar
Motion: Deputy Mayor Rosenberg – Second: Trustee Ferrigno – APPROVED
2021-2022 HOLIDAY SCHEDULE
Labor Day |
Monday, September 6, 2021 |
Columbus Day |
Monday, October 11, 2021 |
Veterans’ Day |
Friday, November 11, 2021 |
Thanksgiving Day |
Thursday, November 24, 2021 |
Christmas |
Friday, December 24, 2022 (observed) |
Presidents’ Day |
Monday, February 21, 2022 |
Memorial Day |
Monday, May 30, 2022 |
Juneteenth |
Monday, June 20, 2022 (observed) |
4th of July |
Monday, July 4, 2022 |
Labor Day |
Monday, September 5, 2022 |
Columbus Day |
Monday, October 10, 2022 |
Veterans’ Day |
Friday, November 11, 2022 |
Thanksgiving Day |
Thursday, November 24, 2022 |
Christmas |
Monday, December 26, 2022 (observed) |
2021-2022 WORK SESSION AND BOARD MEETING SCHEDULE
Work Sessions at 6:00PM: |
Board Meetings at 7:00PM: |
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N/A |
Monday: July 19, 2021 |
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Monday: August 9, 2021 |
Monday: August 23, 2021 |
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Monday: September 13, 2021 |
Monday: September 27, 2021 |
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Tuesday: October 12, 2021 |
Monday: October 25, 2021 |
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Monday: November 8, 2021 |
Monday: November 22, 2021 |
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Monday: December 6, 2021 |
Monday: December 20, 2021 |
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Monday: January 10, 2022 |
Monday: January 24, 2022 |
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Monday: February 7, 2022 |
Tuesday: February 22, 2022 |
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Monday: March 7, 2022 |
Monday: March 21, 2022 |
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Monday: April 4, 2022 |
Monday: April 18, 2022 |
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Monday: May 9, 2022 |
Monday: May 23, 2022 |
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Monday: June 6, 2022 |
Monday: June 20, 2022 |
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Reorganizational Meeting: |
Tuesday: July 5, 2022 |
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12. Resolution: 108 Accept and approve current Policies of the Incorporated Village of Bellport for 2021/23, et al:
Motion: Trustee Ferrigno – Second: Deputy Mayor Rosenberg – APPROVED
- Employee Handbook
- Full-Time Employee Policy
- Part-Time Employee Policy
- Sexual harassment Policy
- Anti-Child Abuse Policy
- Anti-Bullying in the Workplace Policy
- Investment Policy
- Fund Balance Policy
- Debt Management Policy
- Capital Plan Policy
- Drug & Alcohol Policy
- Procurement Policy
- Board Meeting Policy
- Social Media Policy
- Community Center and Parks Usage Policy
- Tennis Facility Policy
- Golf Course Policy
- Bellport Marina, Dinghy, Kayak Policy
- Bellport Beach Policy
- Ferry Policy
- Garbage and Debris Policy
- Budget Adoption Policy
- Cell Phone and Vehicle Usage Policy
- Board and Commission Hearing Policy
- Organizational Chart
- Special Parking Permit Policy
- Red Flags (Identity Theft) Resolution
- Cash Receipts, General Ledger and Journal Entries Policy
- Hazardous Waste Policy
- Capital Assets Policy
- Credit Card Usage and Reimbursement Policy
- Donation Policy
- Whistleblower Policy
- Ethics Law
- Dock Policy
- Irrevocable funds Policy: Authorize the designated depository to utilize irrevocable letters of credit issued by the Federal Home Loan Bank of New York as Eligible Collateral for Village assets [currently held by Dime Bank. Upon approval Dime Bank will increase our yield on interest to at least .75%.]
- Various accounts in the General, Enterprise and Capital Funds are commonly required during the fiscal year. The Treasurer is authorized to make Intra-fund budget transfers between line-item accounts, so long as the transfer for any one item does not exceed Five Thousand Dollars ($5,000). A list of Intra-fund transfers below $5,000 will be provided at Board of Trustees’ Work Session Meetings. All Intra-fund transfers in excess of Five Thousand Dollars ($5,000) require Board of Trustees approval. All Inter-fund transfers between funds – General, Enterprise and Capital – require Board of Trustees approval. A list of all transfers will be maintained with the Village Clerk for audit purposes.
Close Meeting
Motion: Trustee Ferrigno – Second: Trustee Mackin – APPROVED