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Board of Trustees Meeting Minutes for Reorganization Meeting on July 6, 2021

Board of Trustees Meeting Minutes for Reorganization Meeting on July 6, 2021

VILLAGE OF BELLPORT

Reorganizational Meeting – July 6, 2021

M I N U T E S

at 6:00PM

 

Call to Order, Pledge of Allegiance & Roll Call.

1. Swearing in of Raymond Fell, Mayor: two-year term; Robert Rosenberg and Michael Ferrigno, Trustees: two-year term.

2. Resolution: 98 Designation of Boards and Commissions (Exhibit 1)

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Mackin - APPROVED

3. Resolution: 99 Board of Trustees’ Appointments and Assignments:

Motion:  Trustee Mackin – Second:  Trustee Ferrigno - APPROVED

  1. Listed below are the responsibilities of each elected official for the 2021/23 year: Deputy Mayor – Robert Rosenberg

Areas of responsibility:

    1. Raymond Fell – Golf Course – Grill Room- Concessionaire BCC, Grants, Ethics – Vouchers - Bank Reconciliation
    2. Michael Ferrigno – Marina – Mothers’ Beach – Ho Hum Beach - -Sailing Foundation
    3. Steven Mackin – Code Enforcement/Village Security – Kids Camp -– Camp Explorer – Senior Program – Bellport Fire Department -Liaison: 1st Responders
    4. Robert Rosenberg – Downtown Revitalization – Chamber of Commerce – Budget and Fiscal Policy Commission – Historical District Board – Zoning Board of Appeals- Architectural Review Board - Planning Board
    5. Maureen Veitch – DPW Department –Employee Benefits and Personnel –-Communications/Website - Vouchers – Beautification – Co-Liaison with Trustee Ferrigno on Marina – Mothers’ Beach – Ho Hum Beach - -Sailing Foundation

4. Resolution: 100 Appointments and Assignments:

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Ferrigno - APPROVED

    1. Village Clerk – John E. Kocay, Term: July 6, 2021 to July 5, 2023
    2. Village Deputy Clerk – Kathleen Ford Mehrkens, Term: July 6, 2021 to July 5, 2023
    3. Village Treasurer – Kelly Stumpo, Term: June 1, 2021 to November 30, 2021
    4. Village Attorney – Dave Moran, Rate: $150/hr. Term: July 6, 2021 to July 5, 2023
    5. Assistant Village Attorney – Diedre Cicciaro, $100/hr., July 6, 2021 to July 5, 2023
    6. Village Labor Attorney – David Cohen, $315/hr., July 6, 2021 to July 5, 2023
    7. Village Deputy Justice – Kerry Lechtrecker, $100/hr., Term: June 6, 2021 to July 5, 2023

5. Resolution: 101 Auditing Firm – Cullin Donowski: Christopher Reino and Jennifer Ditta, Principal. (Exhibit 2)

Motion:  Trustee Mackin – Second:  Deputy Mayor Rosenberg - APPROVED

6. Resolution: 102 Insurance Assignment/Risk Managers – Salerno Brokerage Corp.

Motion:  Trustee Ferrigno – Second:  Trustee Mackin

7. Resolution: 103 Official Newspapers:

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Ferrigno - APPROVED

  • Long Island Advance
  • Greater Long Island.com
  • Newsday
  • South Shore Press

8. Resolution: 104 Advance Approval of Claims: WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for utility services, postage, pro shop merchandise to receive discount, credit cards (AMEX)

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Mackin - APPROVED

9. Resolution: 105 Attendance at the following Meetings and Conferences:

Motion:  Trustee Ferrigno – Second:  Trustee Mackin - APPROVED

  1. NYCOM Fall Training School (September)
  2. NYSGFOA Training School (March/April)
  3. LIVCTA educational meetings
  4. SCOVA educational meetings
  5. BOASC (Building)
  6. Stony Brook Code Conference (Building) (March/April)
  7. NYSFSMA (Building)

10. Resolution: 106 Designating Depositories: That the Board of Trustees designates the following institution as Investment Bank and depository of all moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Dime Bank.

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Mackin - APPROVED

11. Resolution: 107 Bellport Village Calendar

Motion:  Deputy Mayor Rosenberg – Second:  Trustee Ferrigno - APPROVED

 2021-2022 HOLIDAY SCHEDULE

Labor Day

Monday, September 6, 2021

Columbus Day

Monday, October 11, 2021

Veterans’ Day

Friday, November 11, 2021

Thanksgiving Day

Thursday, November 24, 2021

Christmas

Friday, December 24, 2022 (observed)

Presidents’ Day

Monday, February 21, 2022

Memorial Day

Monday, May 30, 2022

Juneteenth

Monday, June 20, 2022 (observed)

4th of July

Monday, July 4, 2022

Labor Day

Monday, September 5, 2022

Columbus Day

Monday, October 10, 2022

Veterans’ Day

Friday, November 11, 2022

Thanksgiving Day

Thursday, November 24, 2022

Christmas

Monday, December 26, 2022 (observed)

                    2021-2022 WORK SESSION AND BOARD MEETING SCHEDULE

 

Work Sessions at 6:00PM:

Board Meetings at 7:00PM:

 

N/A

Monday: July 19, 2021

 

Monday: August 9, 2021

Monday: August 23, 2021

 

Monday: September 13, 2021

Monday: September 27, 2021

 

Tuesday: October 12, 2021

Monday: October 25, 2021

 

Monday: November 8, 2021

Monday: November 22, 2021

 

Monday: December 6, 2021

Monday: December 20, 2021

 

Monday: January 10, 2022

Monday: January 24, 2022

 

Monday: February 7, 2022

Tuesday: February 22, 2022

 

Monday: March 7, 2022

Monday: March 21, 2022

 

Monday: April 4, 2022

Monday: April 18, 2022

 

Monday: May 9, 2022

Monday: May 23, 2022

 

Monday: June 6, 2022

Monday: June 20, 2022

 

 

 

Reorganizational Meeting:

Tuesday: July 5, 2022

       

12. Resolution: 108 Accept and approve current Policies of the Incorporated Village of Bellport for 2021/23, et al:

Motion:  Trustee Ferrigno – Second:  Deputy Mayor Rosenberg – APPROVED

  1.  Employee Handbook
  2. Full-Time Employee Policy
  3. Part-Time Employee Policy
  4. Sexual harassment Policy
  5. Anti-Child Abuse Policy
  6. Anti-Bullying in the Workplace Policy
  7. Investment Policy
  8. Fund Balance Policy
  9. Debt Management Policy
  10. Capital Plan Policy
  11. Drug & Alcohol Policy
  12. Procurement Policy
  13. Board Meeting Policy
  14. Social Media Policy
  15. Community Center and Parks Usage Policy
  16. Tennis Facility Policy
  17. Golf Course Policy
  18. Bellport Marina, Dinghy, Kayak Policy
  19. Bellport Beach Policy
  20. Ferry Policy
  21. Garbage and Debris Policy
  22. Budget Adoption Policy
  23. Cell Phone and Vehicle Usage Policy
  24. Board and Commission Hearing Policy
  25. Organizational Chart
  26. Special Parking Permit Policy
  27. Red Flags (Identity Theft) Resolution
  28. Cash Receipts, General Ledger and Journal Entries Policy
  29. Hazardous Waste Policy
  30. Capital Assets Policy
  31. Credit Card Usage and Reimbursement Policy
  32. Donation Policy
  33. Whistleblower Policy
  34. Ethics Law
  35. Dock Policy
  36. Irrevocable funds Policy: Authorize the designated depository to utilize irrevocable letters of credit issued by the Federal Home Loan Bank of New York as Eligible Collateral for Village assets [currently held by Dime Bank. Upon approval Dime Bank will increase our yield on interest to at least .75%.]
  37. Various accounts in the General, Enterprise and Capital Funds are commonly required during the fiscal year.  The Treasurer is authorized to make Intra-fund budget transfers between line-item accounts, so long as the transfer for any one item does not exceed Five Thousand Dollars ($5,000).  A list of Intra-fund transfers below $5,000 will be provided at Board of Trustees’ Work Session Meetings. All Intra-fund transfers in excess of Five Thousand Dollars ($5,000) require Board of Trustees approval. All Inter-fund transfers between funds - General, Enterprise and Capital - require Board of Trustees approval. A list of all transfers will be maintained with the Village Clerk for audit purposes.

Close Meeting

Motion:  Trustee Ferrigno – Second:  Trustee Mackin - APPROVED


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