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Board of Trustees Meeting Minutes for Reorganization Meeting on September 29, 2020

Board of Trustees Meeting Minutes for Reorganization Meeting on September 29, 2020

VILLAGE OF BELLPORT

Reorganizational Meeting – September 29, 2020

M I N U T E S

Call to Order, Pledge of Allegiance & Roll Call.

  1. Swearing in of Steven Mackin, Trustee and Joseph Gagliano, Truste
  2. Recognition of Boards and Commissions
    1. Boards and Commissions (Exhibit 1: Mayor Fell is completing the assignments; the exhibit will be distributed, shortly)
  3. Appointments and Assignments:
    1. Listed below are the responsibilities of each elected official for the 2020/21 year:

Deputy Mayor – Joseph Gagliano

Areas of responsibility:

    1. Raymond Fell – Golf Course – Grill Room- Concessionaire BCC, Grants, Ethics – Vouchers - Bank Reconciliation
    2. Michael Ferrigno – Marina – Mothers’ Beach – Ho Hum Beach - -Sailing Foundation – Yacht Club
    3. Steven Mackin – Code Enforcement/Village Security – Kids Camp - Vouchers – Camp Explorer – Senior Program – Bellport Fire Department -Liaison – 1st Responders
    4. Robert Rosenberg – Downtown Revitalization – Chamber of Commerce – Budget and Fiscal Policy Commission – Historical District Board – Zoning Board of Appeals- ARB Planning Board
    5. Joseph Gagliano – DPW Department –Employee Benefits and Personnel –-Website - Beautification

4. Appointments and Assignments:

    1. Village Clerk – John E. Kocay, Term: June 1, 2019 to May 31, 2021
    2. Village Deputy Clerk – Kathleen Ford Mehrkens, Term: June 1, 2019 to May 31, 2021
    3. Village Treasurer – Alexandra McCabe, Term: June 1, 2019 to May 31, 2021
    4. Village Deputy Treasurer – Kelly Stumpo, Term: June 1, 2019 to May 31, 2021
    5. Village Attorney – Dave Moran, Rate: $150/hr. Term: June 1, 2019 to May 31, 2021
    6. Assistant Village Attorney – Diedre Cicciaro, $75 Term: June 1, 2019 to May 31,    2021
    7. Village Labor Attorney – David Cohen, $315/hr., June 1, 2019 to May 31, 2021
    8. Village Deputy Justice – Kerry Lechtrecker, $100/hr., Term: June 1, 2019 to May 31, 2021

5. Auditing Firms – Albrecht, Viggiano, and Zumbeck: Audit (AVZ). AVZ and PFK O’Connor Davies combine firms. Cullin Donowski: Internal Auditor. (Exhibit 2)

6. Insurance Assignment/Risk Managers – Salerno Brokerage Corp.

7. Official Newspapers:

Long Island Advance

Greater Long Island.com

Newsday

South Shore Press

5. Advance Approval of Claims: WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for utility services, postage, pro shop merchandise to receive discount, credit cards (AMEX)

6. Attendance at the following Meetings and Conferences:

    1. NYCOM Fall Training School (September)
    2. NYSGFOA Training School (March/April)
    3. LIVCTA educational meetings
    4. SCOVA educational meetings
    5. BOASC (Building)
    6. Stony Brook Code Conference (Building) (March/April)
    7. NYSFSMA (Building)

7. Designating Depositories: That the Board of Trustees designates the following institution as Investment Bank and depository of all moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Bridgehampton National Bank.

8. 2020-2021 WORK SESSION AND BOARD MEETING SCHEDULE

 

Work Sessions:

Board Meetings:

October 13, 2020

October 26, 2020

November 9, 2020

November 23, 2020

December 7, 2020

December 21, 2020

January 11, 2021

January 25, 2021

February 8, 2021

February 22, 2021

March 8, 2021

March 22, 2021

April 5, 2021

April 19, 2021

May 10, 2021

May 24, 2021

June 7, 2021

June 21, 2021

 

 

Reorganizational Meeting:

June 21, 2021

 

9. Resolution: 91 Accept and approve items 1-8, above

Motion:  Trustee Rosenberg – Second:  Trustee Mackin

10. Resolution: 92 Current Policies of the Village of Bellport for 2020-2021, et al:

      1. Employee Handbook
      2. Full-Time Employee Policy
      3. Part-Time Employee Policy
      4. Sexual harassment Policy
      5. Anti-Child Abuse Policy
      6. Anti-Bullying in the Workplace Policy
      7. Investment Policy
      8. Fund Balance Policy
      9. Debt Management Policy
      10. Drug & Alcohol Policy
      11. Procurement Policy
      12. Board Meeting Policy
      13. Community Center and Parks Usage Policy
      14. Tennis Facility Policy
      15. Golf Course Policy
      16. Bellport Marina, Dinghy, Kayak Policy
      17. Bellport Beach Policy
      18. Ferry Policy
      19. Garbage and Debris Policy
      20. Budget Adoption Policy
      21. Cell Phone and Vehicle Usage Policy
      22. Board and Commission Hearing Policy
      23. Organizational Chart
      24. Special Parking Permit Policy
      25. Red Flags (Identity Theft) Resolution
      26. Cash Receipts, General Ledger and Journal Entries Policy
      27. Hazardous Waste Policy
      28. Capital Assets Policy
      29. Credit Card Usage and Reimbursement Policy
      30. Donation Policy
      31. Whistleblower Policy
      32. Ethics Law
      33. Dock Policy
      34. Irrevocable funds Policy: Authorize the designated depository to utilize irrevocable letters of credit issued by the Federal Home Loan Bank of New York as Eligible Collateral for Village assets [currently held by BNB. Upon approval BNB will increase our yield on interest to at least .75%.]
      35. Transfer of Funds Policy: The transfer of funds between budget line items of various accounts in the General, Enterprise and Capital Funds are commonly required during the fiscal year. The Treasurer is authorized to make Intra-fund budget transfers between line item accounts, so long as the transfer for any one item does not exceed Five Thousand Dollars ($5,000).  A list of Intra-fund transfers below $5,000 will be provided at Board of Trustees’ Work Session Meetings. All Intra-fund transfers in excess of Five Thousand Dollars ($5,000) require Board of Trustees approval. All Inter-fund transfers between funds - General, Enterprise and Capital - require Board of Trustees approval. A list of all transfers will be maintained with the Village Clerk for audit purposes.

Motion:  Trustee Ferrigno – Second:  Trustee Rosenberg

Close Meeting


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